Course Submission

This section provides information on the Appeals process for courses, corrections process for existing courses and the submission process for new courses. "One Course's Journey" provides a Graphical Representation overview of the submission process.

New Courses Submissions

Request to Add a New Course

Ongoing Course Review

Request to Review an existing IAI course

Steps for submission

7 steps for successful submission

Selected Panel Decision Criteria and Model Syllabus Examples

Panel Related Documents

Appeals

Request for Panel to Review Another Institution's Matched Course

Request for a Panel to Reconsider a Course for Approval

Appeals Process

Corrections

Request to End or Change an existing Course

Recommended course submission deadlines are as follows: October 1st for fall and March 1st for spring.

Questions regarding any of these processes can be sent to: iai@iTransfer.org

Request to Add a Course

A request to add a course to the database should be submitted to the specific general education or baccalaureate major panel which will then review whether it matches the description to which it is being assigned and either accept or reject it, providing a reason for the rejection.

To submit a new course to IAI as either a GECC course or a major specific course, the Institutional Submitter should be sent all documentation to submit courses through the iManage system. Courses submitted to IAI are processed within the system through the “Course Review” section. Each panel has it’s own submission document. As a result, the submitter must choose which panel the submission is to be directed to. A course submission should include, at a minimum, a master course syllabus or institutional information document, an instructor syllabus, and any panel specific documents. These documents, as well as panel specific questions your faculty may need to provide, can be found on our Panel Related Documents page. (Panel Specific Documents may include Lab Forms which can be downloaded. They are often fillable pdf’s so you will need a pdf viewer for best functionality.)

A syllabus, course outline, or other document that contains the following:

  • Course prefix/number and title, number of credit hours and contact hours, and studio or laboratory hours, if applicable
  • Catalog description including any prerequisites
  • Course goals and expected student learning outcomes
  • Topical outline
  • Method(s) of evaluating student performance, including the number, length and type of writing assignments, if applicable.
  • Text(s) used and required reading lists, if applicable
  • Date the syllabus and any supportive materials were prepared
  • Delivery system, if nontraditional information

Information about selected panel decision criteria and model syllabus examples are available on the Panel Related Documents page .

Return to top of page

Request to Review an Ongoing course

The IAI panels review existing courses with IAI coding associated to make sure the IAI database remains accurate. As a part of this process, existing courses are randomly selected from data and sent to the schools for review. The general education and baccalaureate major panel then review whether it matches the description to which it is being assigned and either accept or reject it, providing a reason for the rejection.

To submit an Ongoing course for review to IAI as either a GECC course or a major specific course, the Institutional Submitter should be sent all documentation to submit courses through the iManage system. Courses submitted to IAI are processed within the system through the “Course Review” institutional review section. Each panel has it’s own submission document. As a result, the submitter must choose which panel the submission is to be directed to. A course submission should include, at a minimum, a master course syllabus or institutional information document, an instructor syllabus, and any panel specific documents. These documents, as well as panel specific questions your faculty may need to provide, can be found on our Panel Related Documents page. (Panel Specific Documents may include Lab Forms which can be downloaded. They are often fillable pdf’s so you will need a pdf viewer for best functionality.)

A syllabus, course outline, or other document that contains the following:

  • Course prefix/number and title, number of credit hours and contact hours, and studio or laboratory hours, if applicable
  • Catalog description including any prerequisites
  • Course goals and expected student learning outcomes
  • Topical outline
  • Method(s) of evaluating student performance, including the number, length and type of writing assignments, if applicable.
  • Text(s) used and required reading lists, if applicable
  • Date the syllabus and any supportive materials were prepared
  • Delivery system, if nontraditional information

Information about selected panel decision criteria and model syllabus examples are available on the Panel Related Documents page .

Return to top of page

Request to End or Change a Course

A request to end a course already in the database does not require panel action; however, ended courses will continue to be listed with an ending date to accommodate students who registered for the course or completed it while it was active.

A course change is both an End and an Add-i.e., the course already listed will be ended, and the "revised" course will be added as a new course. Course changes that do not change course content-e.g., a change in prefix, number of title (if neither the content nor the level of the course has changed)-may or may not need to be reviewed by the panel.

To make a change or end a course, use the End/Change Web Form. An End (Change) Form may be used for more than one course. The following is the minimum information necessary to end a course:

Institution's Name and FICE code

IAI General Education or Major Course Code

Institution's Course Prefix and Number and Course Title

Course Ending Date (term and year)

Signature of institution's Transfer Coordinator

Requests to add/end courses must be submitted in writing to the relevant panel by the institution's official transfer coordinator (or official institutional contact person, if no transfer coordinator).

Return to top of page

Request for Panel to Review Another Institution's Matched Course

A participating institution may request a general education or a major panel to review another participating institution's course by submitting a written request from the institution's chief academic officer (or designee). Both the institution offering the course and the institution requesting the review will be informed of the panel's decision and rationale for it.

The following is the Minimum Information Necessary to Request a Review of Another Institution's Course

Name of Institution Offering the Course

IAI General Education or Major Course Code

Institution's Course Prefix, Number, and Title

Reason why course does not match panel's description

Name of Requesting Institution

Signature of requesting institution's Chief Academic Officer (or designee)

Return to top of page

Request for a Panel to Reconsider a Course for Approval

If a panel rejects an institution's course as a match to one of the panel's course descriptions, the institution may request the panel to reconsider by following the procedures and submitting the same information as for adding a new course. A request to reconsider is a necessary first step before an appeal is appropriate.

Return to top of page

Appeals Process

Institutions may appeal a general education or major panel's course or curriculum decision or an IAI implementation policy or other action by submitting a request for appeal in writing to the Steering Panel's IBHE staff liaison. The Steering Panel Co-chairs and staff will review requests for appeal, determine whether criteria for appeal have been met, and provide the appeal request to the Steering Panel for decision at its next scheduled meeting. The Steering Panel's decisions are final. A more complete description of the Appeals Process has been sent to each participating institution.

Return to top of page


Adopted by the Steering Panel, April 1997




Site design, Information Architecture and Programming: Vacant

Copyright © 1996 - 2014 iTransfer.
If you have questions about transferring in Illinois, we may be able to help. Reach us at itransfer@itransfer.org, Phone: (309) 438-8640